Reconcile BNZ Statements

Here are the steps to reconcile our records and the banks, update Moneyworks and file the statement.
New Statements Go into the MoneyWorks Basket (Cardboard box)

The reconciliation done monthly by data Entry Person if possible – checked by Account Manager

Reconciliation

  • Open the Reconciliation box Ctrl+:
  • Bank: 5900: BNZ
  • Statement Date: Get it off statement
  • Statement Number: Automatic
  • Opening Balance: Don’t touch
  • Closing Balance: Get it off statement
  • Click transactions in MoneyWorks as you do them
  • On the Statement use the tick, box and dot system (look at an old one)

Enter Items into MoneyWorks

Most transactions are entered as they happen but there are some that will not be in MoneyWorks yet. These can be entered during the reconciliation.

Tip: Colour coding Transactions

  • Bank Charges Add them up and Enter in MoneyWorks in one transaction for that statement. (duplicate old one – change the number).
  • Payments on an Invoice perhaps a visitors centre or group. [To see invoices that may have been paid but not yet credited: View by Status – Receivable]
  • Ride pd online Check if the payer is in the system under names and add them if need be. Print the MoneyWorks Transaction. If there is a trek log to follow – put in the Trek Log basket.
  • Combined Rural Traders – CRT Do it now – See: CRT Statements
  • Merchant Credit Card Transactions. They have a reference number that looks like this (but will be different) 000242424682 See: Finalising CC Payments
  • Payments to the Global Plus Card These should be entered, if not See:  Monthly GP: Enter & Pay.
  • Grab-One
    Enter as the statement comes in and this year they are all for Akaroa and entered as one Job “Grab-One”


Finalise

  • All transactions should be clicked, the bottom box empty. Unless we know that the transaction will come up in the next statement (colour it Cyan). Should lead to 00.00 difference.
  • Print and Finish – Finalise – Proceed. It is at this point that all the transactions are “Posted”
  • File Reconciled Statement. Staple the printout and the Bank Statement together and file with the Bank Statements in the filing cabinet.

(((((((((((Nice to have this done)))))))))))

 

 

 

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