Monthly Global Plus Credit Card: Enter & Pay

All the transactions are entered as they come in. We sum them up MONTHLY and by the month, so we don’t wait for the official statements but print them from the online bank. This task can be done early in the month!

“GP Statement” for the Month

We are not getting the statement from th3 bank for the month anymore, we just do the whole statement as they come in. I’ve stated this with the November half of the October statement. Tuesday, January 4, 2011

I’ll update the manual when I see it all works ok

• Get the “statement”
• Print it
• Put MONTH and Year on the top corner in landscape mode .

Enter all GP transactions into MoneyWorks
To enter all transactions first check what is there already. (Account enquiry)

a) Ensure all KTHT transactions are entered in MoneyWorks

Enter any that appear on the Statement & are not in MoneyWorks (Payments)

In this step move from Account Enquiry and Payments as needed.

Enquiries | Account Enquiry – Ctrl e
Select Account 5910 Global Plus
Date is the month in question, click on it

Transactions – Ctrl t

Check receipts Basket to see if there are any GP ones.

Telephone: There are three on the statement TWO of them are KTHT ones! Those should be entered.  (the other one is Pokaka – don’t enter that one)

• Mt. Lyford Container
• Otahuna

Other possible KTHT ones are:  Discount Domains, Cartridge world

b) Print GP total for the month

In the Global Plus Account Enquiry, once you are satisfied all Payments for the month are entered Select all the payments:

Print, this will show the total
Write total to be paid on the front of the “Statement”

Pseudo Reconciliation

In Account Enquiry you can’t Post the transactions, so this is a work- around:

• Open the Global Plus for Reconciliation Ctrl ;
• Set it up for the end of the month
• Opening Balance – previous payment – leave it that way
• Closing Balance the amount we have to pay (see previous step. It is entered with a MINUS sign.
• Open and click on the transactions you have already printed. Don’t worry about any receipts.
• It should now come out to balance 00.00 But if it does not don’t worry it will come right later. Add them ALL in.
• Finish, Finalise (this includes posting, don’t worry about the error messages)
• Put in GP to Pay manila folder.

Payment from KTHT BNZ to GP (Online)

(Walter or Kate)

Log on to BNZ

Make a Funds Transfer online from KTHT to Global Plus (for each “statement” i.e. Month if there are more than one.)

From Account
GlobalP
Month

To Account:
KTHT
Month

Print the transaction record

NOTE: If there are not sufficient funds put in the folder for this purpose in the Bills tray.

Enter BNZ payment into MoneyWorks
Duplicate a recent one (In Payments Search for GLOBAL PLUS KTHT)

Update & Check
• Supplier: GLOB00
• 5900: BNZ KTHT
• DATE: Change Date to the date of the actual Payment (Usually today)
• Change description (the month)
• Change amount
Paper work & filing
• Staple the lot in this order from the top down:

Statement
Account Enquiry
Payment to Bank
MoneyWorks Transaction

• Mark the bottom of the front page as paid with date, put MW and sign.
Put “Done” top right.
• File in Global Plus Bank Statements in the Filing cabinet.

!!Whew!!