If you want to try something:
File | Save a Copy as…
Click the top button to save an uncompressed copy.
Note where you save it.
Unposted
Just delete
Rollback
Sometimes you can select File | Rollback to undo a a transaction. Un-posting something so you can fix it is a good idea.
Posted Payment or Receipt
This means there are now three transactions. Two red that cancel each other out and a new unposted black one that is correct.
Cancelling Unpaid Invoices:
From the MoneyWorks manual (with bits deleted that do not apply to our version):
Invoices can be cancelled only if they are unpaid (either in full or in part)1. If you cancel an invoice, a credit note (negative invoice) is created and posted. Both transactions will be marked completed so neither will appear in the Payables or Receivables lists.
The reference number (invoice or cheque number) of the cancellation will be the same as that of the original, but with a “-” (minus sign) appended to it.
Cancelling Paid Invoices:
When you go to Command | Adjustment | Cancel a paid invoice it tells you you can’t do that and suggests:
You may wish to create a credit note to contra against it.
From the official MoneyWorks Manual:
In MoneyWorks a credit note from a supplier is entered as a negative creditor invoice–the window title changes when the Amount field is negative.
It will (when posted) appear in the payables list until either “payment” for it is made
RED: An error that has been adjusted usually two one to match the other – both red.
These are handy while reconciling:
Magenta: To be fixed or deleted.
Cyan: All ok will come up in the next statement and can be left unreconciled.
Right Click on a transaction & select Duplicate and it as the basis for a new one.
You can cet a lot of information & move around between
using the Right Click context menu. Select Find Related…
Try it so you can see just how much info you can quickly see.
For example:
In the Product list (Ctrl-4) Right Click and find related Transactions
Some Useful ones:
Any receipt will take you to a Job or a Person and heaps of other options.
Some exceptions:
A receipt that is paid on an invoice won’t take you to the Job. The Debtor invoice will.
A Name will take you to a Transaction but not a Job.
When an invoiced bill is paid but not entered into MoneyWorks via the invoice (for some reason) and posted, leaving an account showing unpaid items then it is ok to write off that transaction.
But be sure it was paid!
Right click on a transaction in any view and at the bottom of the menu that pops up is an item Customise List View
This is handy in many places to tidy what you see & what you don’t.
The top and the bottom part of the transaction has a field called Description.
The top one is called description and the lower on is detailed description
Receipts
The bottom one will sometimes automatically insert product descriptions – If you need to overwrite with details that’s fine – then the product info can be put into the top description.
The top one shows up in the Lists of transactions (In Brackets) It also shows in the Balances in peoples names so that is where we want info such as the Horse they rode.
These fields can be made to show up in reports and views.
Payments
In the top Description it the is handy to put info that can be used to find a transaction to duplicate.
Sent off file to heather today.
Hi Heather
File attached, has all our “names” in it but no transactions.
Decided not to product-ise the wages – will look to smoothpay or
similar later (what would you recommend?)Could you have a look at
Categories of accounts
Products
Departments and Dept GroupsSimon at Cognito suggested the “Overheads” dept. It makes sense sort of?
I’ve fixed the gst
Anything else while we are at it?
Warm wishes,
Walter
KTHT v5-clone-2010-05-27.mwd5 KTHT v5-clone-2010-05-27.mwd5