This section refers to Credit Payment made on the zip- zap machine. (Sometimes these come with no slip but just info from the trek logs, or enrolment forms.) (See BNZ Reconciliation section in Monthly Review for what happens to these entries later.)
Note: These transactions have the Bank set to “Credit Card Holdingâ€, the next transaction may need to be changed back!!!
1. Enter the Transactions
• Enter the Bank as 5990 “Credit Card Holding”
• Date is the date of the ride
• Enter the Method of payment as “Credit Cardâ€.
• Description and Job as for other Receipts
• Post them (so they will show up in Banking.)
• Print a copy of each separate CC transaction
• When all the credit card transactions are done do a “Banking” (Ctrl B) and check they show up.
DO NOT “BANK” as you would with cheques & cash.
We can have a few here, they are awaiting the reconciliation of the BNZ statements, and we bank them to match the date on the statement.
Noter I am banking them now Sunday, January 2, 2011 – an experiment to see if this will really tally with the bundles.
Phone for Authorisation
0800266565
Merchant # 0021 980891
Yes we understand the liability
2. Prepare Envelope with CC for BNZ
• Fill in a Deposit Transmittal / Summary form
(These are in the CC RESOURCES Box.)
• Fill in a Cheque Book Deposit Slip
• Walter or Kate to sign
• Put all copies for the bank in one of their envelopes (plastic)
• Put in the Post Basket on the wall by the door
3. Paper Work & Filing
• Staple together: The printed transactions with our copy of the Deposit Transmittal / Summary and our copies of the CC slips on the front. (Landscape with the bundle top left)
• Put the date and the amount (same as on the Transaction Summary Form) on the top right, this makes it easy to reconcile these later.
• FILE in (Walter’s) MoneyWorks Box.
<<<< Yes!!! >>>>>