Receipts (Cash, Cheques)

NOTES:

  1. Entering Income that is NOT a ride
    Enter as Other Income either KTHT or by Venue. LIVERY (product) goes to the Other Income account.
  2. NOTE: Money put into the business when we are short is Capital Introduced and has its own account.
  3. Entering Part Payments or Deposits
    See: Enter a Part Payment
  4. Create a new New Transactions for each Customers (Family or group)
  5. If you DUPLICATE a previous transaction from this rider (a good idea), then you
      MUST Change:  
             Date
             Job Code
      MAY need to change:  
             Amount
             Horse

Enter Cash, Cheque Payments to us

 

  • Go to Transactions (Ctrl-t)
  • Click View by Type | Receipts Tab

 

Fill in the Fields:

  • Customer & Name
    Find Customer and Name Code. Enter it. The name of the Customer will pop up in the From Field. If New, complete details.
    See: Enter Names
  • Banking:
    Holding for banking
  • Date
    Date of the ride.
  • Description
    Horse OR, if more than one rider
    Name of person: Horse, Name of person: Horse
    eg:

    Mary: Ginger Bear, John: Cosmo

  • Entered By
    Your initials

 

Skip the various User boxes and go to:

To see a list of our Products in MoneyWorks Type Ctrl + 3

  • Paid By
    Cash or Cheque
  • Qty
    The number of “units” (people and/or days etc) being charged for
  • Product
    Check you are in the Product Tab, not the Service Tab. Tab to see list or enter the first few letters if you know them.
    It MAY ask you to “Choose” a venue.
    (Some products are venue specific so you won’t be asked)

Choose: MT OT AK WR

The product and price will pop up as will the GST

  • Job Code
    Each Transaction in one Log/Ride will have the same Job Number

    How to enter information in the Job Box

    When entering the First transaction for the Trek Log use the Job Number that comes up and write it on the Log and use it for any additional transactions.

    NOTE: If someone has already paid for the ride, especially Saddle Clubs or Rustic Adventures by a deposit or in full online etc. then a Job Number will be allocated. It will be evident when you get the Trek Log, as it will mention that a rider has Paid online etc. Then please check the Open Jobs List on a clipboard by the computer for the number.

    Late Payments
    If a payment comes in after the date of the ride, please add to the existing job.

    For more details see: Enter Job Information

 

Open Job List Document for printing – download here.

Pages under construction: • Sending Photos • Filing Treklogs

 

 

3 thoughts on “Receipts (Cash, Cheques)”

  1. when you have searched for duplicate record and find one – then you click on dupicate/new ref’ number, and then enter the new details I.e. date horse guide etc etc there is no indicator ‘bleep’ or warning box to tell you you may have forgotten to enter a NEW job number (old job number is automatically there) Thus if ‘OK’ is clicked then new details and payment BUT duplicate name and name code will be entered in the OLD job number.

    Clear as MUD?!!!….I know what I mean….

    Perhaps something can be added as a ‘fail safe’ here

    Margin for error – HIGH – if person putting in data does not notice

  2. Makes sense Sally!

    I will revise this whole page.

    When you Duplicate, and that is a good idea, you MUST change:

    DATE

    JOB CODE

    Check if you need to change:

    Horse?

    Product and Money paid.

  3. Hi Walt & Kate

    Abi took a ride on 7/8/10 with Emma Collyer #00100 which also included Issac Southworth, but as this was a gratis’ ride in exchange for hay, have not included it in the accounts (I.e. no money changed-hands) Hope this ok.

Leave a Reply